JOB PURPOSE

To welcome visitors, respond to front desk inquires and phone calls. Admin Assistant-front desk shall follow-up and keep log for internet and telephone payments, air time distributions, and staff list with telephone address.

Major Responsibilities

• Welcomes visitors by greeting them, in person or on the telephone, answering or referring inquiries. Receive, direct and communicate telephone messages and fax messages Directs visitors by maintaining employee and department directories, giving instructions.
• Open and date stamp all general correspondence. Draft correspondence in relation with Ethio-telecom Distribute mails and newspapers to appropriate offices. Maintain documentation of all mail services (Mail, DHL) correspondences and guests for reference Maintain staff list with telephone number and make sure it is updated regularly
• Facilitate purchase of mobile air time and distribute for concerned staff Settle monthly bill of telephone and internet bills Follow-up and settle DHL payments Facilitate subscription of new internet and telephone service and payments (ADSL, 4G, SIM cards etc)
• Support Administration team in bill settlement of air tickets, hotels, etc In the absence of Archive and Recourse Management Officer process bid selling/receiving in coordination with Procurement Department
• Other assignments assigned by the supervisor

Knowledge/Qualifications For The Role

Required Education, training, license, registration, and certification

• Degree graduate in Secretarial Science, Management or related subject
• Knowledge of reception, guest relations
• Excellent communication skill, email correspondence clear and brief
• Excellent English language skills and excellent interpersonal skills
• Excellent team player skills
• Flexible, efficient and cooperative
• Commitment to WVI’s aims, values and principles
• Hones, trustworthy and respectful
• Demonstrate sound work ethics
• Fresh Graduates are encouraged to apply (0 years)

Language Requirements : Effective in written and verbal communication in English and local language

Applicant Types Accepted : Local Applicants Only