Job Summary :

To assist the Board of Directors in managing the activities of the association; organize operational details; direct certain memorandum of understandings with stakeholders; represent the association where necessary, and ensure to maintain all membership and conference records on the computer system.

Job Accountabilities:

• Manage the arrangements and memorandum of understandings with stakeholders for deliveries of activities.
• Organize and maintain the financial and activity records for association
• Manage files pertaining to legal records, tax records, and other confidential association files.
• May be assigned to assist with special projects and assume responsibility for the development, administration, and promotion of specific projects, as required
• Schedule regular meetings and workshops as required
• Write and develop concept notes to be submitted to donors and supporters
• Respond to regular members’ requests and follow up on their needs and interest.
• Prepare annual work plan and budget of the association and execute its implementation as approved by the AGM and the Board.
• Serve as secretary of the board meetings.
• Coordinate other services for members
• Manage the development and production of products and services created for members (training and related capacity building).
• Manage the Associations affinity programs.
• Lead in the content development of the association product/services and other promotional efforts.
• Recommend and develop new member programs and services.
• Negotiate arrangements for adding member programs created by other organizations.
• Serve as project manager on all Technical Committee initiatives.
• Manage the membership application approval process.
• Manage the prospect database in sufficient detail to support association activities.
• Manage in preparation and mailing of annual member’s subscriptions and follow-up mailings.
• Publish monthly and annual reports on membership status.
• Develop and manage membership recruitment efforts including maintenance of standard letters and schedule for follow-up to prospective members.
• Develop and manage processes for regularly identifying member needs.
• Develop and manage process for member feedback on programs and services.
• Attend meetings of the board, committees, committee chairs and planning sessions as required.

Relationships:

The General Manager is responsible to the board of directors for all of the duties and responsibilities listed above and for other duties that the Board may assign during the duration of the employment. Because of his/her involvement in matters related to their responsibilities, the General Manager will also be required to communicate frequently with the members of the association as well as the Board of Directors.

Job Requirement

• At least MA degree in Business related fields.
• Must be able to demonstrate good communication skills.
• Must be familiar with accounting and auditing practices
• Must be able to maintain corporate confidentiality.
• Knowledge of computers and management information systems
• Must be alert and resourceful.
• Must be an effective organizer and pay close attention to detail.
• Must have the ability to work with and adapt to all kinds of people.
• Must exhibit patience and perseverance