World Vision is the largest child-focused private charity in the world. Our 34,000+ staff members working in nearly 100 countries have united with our incredible supporters to impact the lives of over 200 million vulnerable children by tackling the root causes of poverty. Through World Vision every 60 seconds…a family gets water…a hungry child is fed…a family receives the tools to overcome poverty.

Place of Work: Legambo(Water4LifeCIFF project)

Contract Duration: 2 yrs

Responsibilities

• Provide a range of administrative support services, including word processing, mail management, photocopying and filing, to support the effective and efficient operation of the of the Project Office
• Provide a range of reception services, including managing visitors and callers to the Office, and maintaining a tidy reception area, to ensure a professional reception is maintained.
• Maintain database and other records in accordance with relevant systems, policies and procedures, to support effective and efficient records management;
• Provide information and advice on administrative policy and procedures, as required, to facilitate compliance in administrative activities;
• Receiving Field phone calls for project staff whilst these staff are away from their office
• Meet administrative needs of the project office including making travel arrangements, organizing meetings and external seminars, catering;
• Asses incoming correspondence, telephone enquiries, diary management, records management, the coordination of confidential briefing materials;.
• Use computer-based applications, including word, excel and in-house databases, record keeping software and other systems to produce correspondence, reports and other material as required
• Liaise with, and actively develop and maintain working relationships within the project office the wider organization and with external stakeholders;
• Organize the project office correspondence, coordinate travel and provide secretariat support for your team; rs;
• Organize the project office correspondence, coordinate travel and provide secretariat support for your team;

Requirements

Minimum Qualification required: Bachelor’s Degree in management, Administrative and Office Management or related fields and three years in related field

Required Professional Experience: A minimum of three years in relevant field and NGOs experience is preferred

Applicant Types Accepted : Local Applicants Only