The Norwegian Refugee Council (NRC) is an independent humanitarian organisation helping people forced to flee. We protect displaced people and support them as they build a new future. We started our relief efforts after World War Two. Today, we work in both new and protracted crises across 35 countries. We specialise in six areas: food security, education, shelter, legal assistance, camp management, and water, sanitation and hygiene.

Role and responsibilities

The purpose of the Logistic Officer is to provide the day-to-day implementation of the logistic function’s responsibility, and while this role covers Metekel zone, it will also provide support with other logistics tasks at Area Office when required.

Generic responsibilities

• Ensure adherence to NRC policies, handbooks, guidelines, SOP’s, and donor requirements
• Implement delegated logistic functions portfolio according to Plan of Action
• Conduct and follow up daily operational logistic activities
•  Support the administration of resources so that deliverables are achieved within set budgets, timelines, and standards
• Prepare and develop logistic reports as required by Country/Area office
• Support in development of SOPs as requested
• Ensure proper filing of all support documents according to NRC policy
• Promote and share ideas for improvement of the logistic function
• Perform other duties, as assigned by Line Manager

Specific responsibilities

• Implement a responsive and efficient logistic system at field office level
• Regularly visit field locations and provide onsite logistics support to staff
• Raise awareness on NRC policies and procedures to relevant staff and partners, Code of Conduct, Anti-corruption policy, etc.
• Active and regular search for suppliers with prequalification process and establishment of vendor database, which includes supplier performance information.
• Maintain a high-quality procurement system which is accountable, transparent, and compliant with NRC Procurement Policy and donor regulations
• Support program team in preparations of procurement plans when required
• Ensure implementation of the internal control system which ensures that PRs and Purchase Orders are duly and accurately prepared
• Liaise with programme staff to ensure timely delivery of procured goods and services
• Ensure that procurement files are complete and submitted to Finance Department for timely payments of procured Goods and Services
• Ensure established Framework Agreements are being utilised for procurements at area level
• Conduct technical inspection and ensure road worthiness of vehicles before deployed to the field
• Follow-up the movement of vehicles in area of responsibility
• Keep track of transport and goods related documentations, such as contracts, waybills, etc.
• Ensure that the daily management of the entire vehicle fleet is in line with NRC Vehicle Management policies
• In cooperation with programme, prepare weekly cargo transport and distribution plans, supervise the road transport movements, and coordinate transportation of cargo with all programme, AO and CO
• Responsible for ensuring that warehousing practices are in accordance with the NRC Logistics handbook
• Ensure that the storage facilities/warehousing are secure, fit for purpose, meet health and safe working practice requirements, including food commodities
• Ensure that stock utilization and replenishment systems are adequate to maintain an adequate supply of basic commodities to facilitate the smooth operation of the program
• Liaise with program staff to ensure stock usage and distribution at end of grants

Job Requirements

Generic professional competencies:

• Minimum 3 years’ experience from working as a logistics or procurement officer in a humanitarian/recovery context
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities, including quality logistic reporting
• Fluency in English, both written and verbal
• Valid driver’s license

Context related skills, knowledge and experience:

• Good knowledge of the area and context in Benishangul Gumuz Region
• Good communication and interpersonal skills
• Solid understanding of supply management and contract management experience
• Knowledge of NGO operations and the dynamics of the humanitarian sector is an advantage
• Ability to handle information of a sensitive/confidential nature
• Accurate filing skills
• Knowledge of local languages is an added advantage
• Good computer application skills in Microsoft Excel, Word, PowerPoint, database and network communications.