The International Rescue Committee, one of the world’s largest humanitarian international NGOs, provides relief, rehabilitation and development support to vulnerable people and communities over 30 countries. We began work in Ethiopia in 2000 in response to severe drought in Ethiopia’s Somali region and are currently providing assistance to Ethiopians and refugees in six regions in Ethiopia, implementing emergency and development programs in health, water and sanitation, economic recovery and development (ERD), women’s protection and empowerment, education, child protection, and multi-sectoral emergency response.

Background:

The International Rescue Committee, one of the world’s largest humanitarian international NGOs, provides relief, rehabilitation and development support to vulnerable people and communities over 30 countries. We began work in Ethiopia in 2000 in response to severe drought in Ethiopia’s Somali region and are currently providing assistance to Ethiopians and refugees in six regions in Ethiopia, implementing emergency and development programs in health, water and sanitation, economic recovery and development (ERD), women’s protection and empowerment, education, child protection, and multi-sectoral emergency response.

Job Overview/Summary:

Under the direct supervision of the Field manager based at east Harerghe Harar satellite office and technical supervision of the Finance manager based at IRC Adama FO, the finance Officer has the overall responsibility of reviewing and supervising of accounting transaction, ensuring of internal controlling, reporting, and ensuring the proper implementation of the IRC, donor, and government financial polices & procedure.

In addition, the position will supervise the finance staff/s based at Harar, closely work with internal and external stakeholders at all required level. The major role and responsibilities will include but not limited to:

Responsibilities

Major Responsibilities:

• Review all payment documents for proper and adequate backup as per authorization level.
• Ensure the implementation of finance policies, procedures and systems and recommend any amendment based on the situation of the field office.
• Ensure compliance with IRC procedures and guidelines.
• Assist Finance manager in any finance issue at field level.
• Attend & participate in trainings identified/organized your technical supervisor.
• Perform other duties as may be assigned by your supervisor

Polices and procedure

• Ensure the collection and timely settlement of taxes as per government regulation
• Ensure the timely settlement of advances and payable
• Insure and follow up the accuracy of payroll every month
• Make sure that the documents are compiled as per the IRC, donor and government policies and procedures.

Documentation & Month Closing

• Review all payment documents for proper and adequate back-up
• Review and ensure all Harar satellite office documents and Spread sheet for accuracy and completeness before you send to Adama biweekly reports.
• Send monthly financial report & documents on time to IRC Adama Finance team.
• Make sure all advances recorded and settled to the respective T7 every month before you finalize your monthly closing.
• Upgrade and keep neatly the satellite office documents in a consistent manner.
• Review bank reconciliation monthly, and closely follow up on long outstanding checks and take necessary action.
• Make sure documents are filled sequentially & labeled according to the report
• Check payments done through online system
• Check online payment clearance done for the month consistently and timely
• Online BVA clearance everyday with in the schedule.
• Actively take part in the spot-checking, cycle and yearend inventory counting.

Reports

• Send monthly and other interim finance reports to finance manager, Prepare cash forecast and payroll review for the satellite office timely and accurately.
• Use and facilitate to users Monthly Balance sheet reports sent to Adama Field Office every month.
• Submit the monthly management report to the field manager in the due date

Management

• Give orientation to newly hired staff and deployed to Harar satellite office.
• Supervise, update Job description, and give on job trainings for finance staff under his/her supervision.
• Provide technical support for the program team and other operation staffs.
• Manage overall activities of your department and follow up things ahead to run the program smoothly.
• Liaison with bank on all banking issues.
• Ensure that the Harar based Finance staff set performance goal, and midterm and year end perform evaluation was done properly and timely. Work in a team on Approved market Assessments.

Requirements

Qualifications