Duty Station:CRS Ethiopia/Hawassa

]Job Summary

You will manage all activities related to Primary Distribution point delivery/handling, receipt, stacking, storage, and dispatch of Commodities and goods in support of the delivery of high-quality programming to the poor and vulnerable. You will ensure that Commodities donors entrust to the organization are
physically safeguarded and remain healthy and intact in the warehouse(s) and are properly accounted forin compliance with CRS and donor regulations and international and local supply chain standards and requirements.

Job Responsibilities:

• Manage overall responsible for Primary Distribution point/PDP alike warehousing/storage facilities and all necessary equipment and supplies, ensuring they are secured and maintained in excellent physical condition and quantities consistent with established security, safety, care, and health requirements for storage and safeguarding.
• Ensure optimal space and resources utilization.
• Works in close collaboration and coordination with the Logistics Manager, Clearing Officer, the Transportation Officer, and service providers to efficiently and effectively plan for and implement Commodities and goods receipt, storage, and dispatch per delivery schedules.
• Supervise and insight on the outsourced service of security guard and cleaning service
• Effectively manage talent and supervise.
• Manage team dynamics and staff well-being.
• Provide  coaching, strategically tailor individual development plans, and complete performance management for direct reports.
• Monitor and assess performance to ensure adequate capacity for successful support of high quality programming.
  Coordinate and supervise inbound and outbound goods and commodities handling, inspect and verify the receipts and dispatches against waybills to accurately account for quantities, shortages, damages, losses, or unfit.
• Implement inventory control systems for proper goods and commodities handling and accounting.
• Conduct cycle counts for inventory accuracy and perform regular inspections to minimize risk.
  Support complete physical inventories as needed.
• Obtain inspection result of spoiled commodities from government offices and comply the required formalities and documentations for the disposal of unfit commodities as per CRS/ET’s and donor’s requirements;
• Approves and authorizes all financial transactions of the PDP in accurate and orderly with the receipts , disbursement of money, recording same with original documents and submit to Logistics for review and record the transactions in Finance system.
• Represents CRS in business matters related in the area operations (Government, INGO, CRS partners and others) and gathering security information, disseminate to all concerned parties
• Ensure the maintenance of up-to-date warehouse records (stock ledger, bin cards, loss status reports, waybills, etc.) and filing systems for monitoring, control and reference. Coordinate and oversee data recording in relevant systems.
• Prepare accurate and timely reports related to inventory, stock control, and warehouse activities.
• Facilitate CRS program and business unit need to obtain the necessary support during their visit for monitoring and project issues in the region, Manage the Risk and
• Compliance staff assigned in the PDP to obtain administration services from the PDP.
• Effectively manage talent and supervise. Manage team dynamics and staff well-being.
• Provide  coaching, strategically tailor individual development plans, and complete performance management for direct reports. Monitor and assess performance to ensure adequate capacity for successful support of high quality programming

Agency-wide Competencies (for all CRS Staff):

These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

• Integrity
• Continuous Improvement & Innovation
• Builds Relationships
• Develops Talent
• Strategic Mindset
• Accountability & Stewardship

JOB REQUIREMENT

Education and Experience

• Bachelor’s degree preferred. Professional certification in supply chain, accounting or finance preferred.
• Minimum of 4 years work experience in inventory or warehouse management with progressive responsibility and preferably with an international organization.
• Knowledge and understanding of inventory management and control principles.
• Staff management experience and abilities that are conducive to a learning environment, including training experience.
• Proficient in MS Office package (Excel, Word). Experience with database management systems (e.g. MS Access) is a plus.

Personal Skills

• Strong planning, coordination, prioritization, and time management skills
• Ethical conduct in accordance with recognized professional and organizational codes of ethics
• Good communication and relationship management skills
• Proactive, resourceful, solutions-oriented and results-oriented