Title: Supply Chain Officer

Location:  Jijiga

Employment Category:  H2

Reporting To: Supply China Team Leader

Start of Contract & Duration:  Four Months (4)

INTRODUCTION

The Danish Refugee Council (DRC), an international non-governmental organization (NGO), has been providing relief and development services in the Horn of Africa since 1997. DRC promotes and supports solutions to the problems faced by refugees, internally displaced people (IDPs), and migrants. The organization has offices across the region, and has been operational in Ethiopia since 2009.  With funding from bilateral and multilateral donors, DRC is currently implementing a range of activities across Ethiopia and Djibouti, including WASH and shelter provision, child and youth protection, Gender based violence response, awareness-raising of migration risks, protection monitoring of migration routes, and livelihoods support for returning migrants or those at-risk of migration.

OVERALL PURPOSE OF THE ROLE:

The Danish Refugee Council (DRC) has been operational in Somali Region since December 2009 to assist the displacement affected Communities in in the Region. DRC had implemented so far humanitarian, recovery and development programs in Fafan mainly with refugee, IDPs and affected host communities. To improve compliance and adhere DRC operations hand book mainly on warehouse management and also able provide proportional support to increasing programs in Somali Region, DRC is looking for to hire dedicated and experience supply chain officer based in Jijiga with frequent field visit to the implementation sites and offices in Fafan zone. The supply chain officer under the supervision and coordination with Supply Chain Team Leader will be responsible all Jijiga situated warehouse and also at site level like Awbarre and Kebribayah

  RESPONSIBILITIES

Specific responsibilities include,

• Provide procurement services for all programs following DRC procurement policies and procedures.
• Ensure weekly/monthly records of logistics
• Ensuring that procurement is carried out in accordance to donor-specific polices.
• Ensure the DRC warehouse is managed according to DRC warehouse standards and records are kept for audit
• Participate in the vendors performance review.
• In coordination with Finance and program departments, ensure integrated internal controls, timely payment of vendors and full, auditable support documentation.
• Ensuring that a transparent and responsive procurement process is implemented and maintained.
• Make periodic random checks during loading/unloading operations to ensure that commodities by the trucks confirm to the quantity record on the truck waybill.
• Vehicle fleet management. Including ensuring safety and standard of vehicles, management of vehicle running logs, booking and assignment of transport
• Keep updated records of assets and equipment, disaggregated per individual donor contract
• Ensure 100% security of the warehouses and the commodities
• Routine communication, coordination and planning with the relevant requesting staff / programs regarding the order and delivery of supplies.
• Ensuring that all Supplies, services and equipments required are delivered in time.
• Establishment and maintenance of ethical, professional working relationships with suppliers.
• Maintain supplier information for regularly purchased items, and be informed of current market conditions.
• Support and provide the appropriate trainings for procurement to program staff as required.
• Advise the SC Team Leader of procurement-specific issues or improvements.
• Any other duties or tasked delegated by Area Manager

Experience and Technical Competencies: (include years of experience)

•  Knowledge of generic procurement procedures and practices, NGO experience advantageous.
• Familiarity with major donor and local regulations
• Three years’ work experience in procurement,
• Strong sense of personal integrity
• Competent use of PC especially spreadsheets.
• Full proficiency in Microsoft Office, including Word and Excel.

Education (include certificates, licenses etc.):

• Degree/Diploma or Relevant qualifications in logistics or Business management another relevant field.

Languages: (indicate fluency level)

• Excellent English skills both spoken and written. Knowledge of Somali, an advantage.

All DRC roles require the post-holder to master DRC’s core competencies:

• Striving for excellence: Focusing on reaching results while ensuring efficient processes.
• Collaborating: Involving relevant parties and encouraging feedback.
• Taking the lead: Taking ownership and initiative while aiming for innovation.
• Communicating: Listening and speaking effectively and honestly.
• Demonstrating integrity: Acting in line with DRC’s vision and values