Number of Position: One

Duty station: SPIR II Consortium Office

Strengthen PSNP Institutions and Resilience II (SPIR II) is an anticipated 5-year USAID/BHA funded Resilience Food Security Activity (RFSA) led by World Vision and including consortium partners CARE, ORDA and IFPRI. World Vision and its partners will create a strong, shock responsive ecosystem of public, private, and community level actors to support PSNP households to graduate from poverty and sustain income and food security gains in 17 targeted woredas in Amhara and Oromia regions. Building from key formative and research studies during an initial refinement period, SPIR II will use continuous learning to drive program level reflection, analysis, and adaptation.

Purpose of the position:

The SPIR II Food Assistance Monitoring Coordinator will coordinate and facilitate SPIR II food assistance monitoring activities at Consortium level by planning, implementing predictable food monitoring tools and mechanisms to contribute to overall operation quality and effective risk management in food assistance operations. The position holder will intensively support SPIR II food management on food assistance monitoring and compliance issues by closely working with field level staff, implementing partners’ food assistance management and consortium office food assistance technical and management team through feedback and team work mechanisms.

Major Responsibilities:

Planning, Monitoring and Compliance

• Lead plan and ensure carries out of monitoring food assistance monitoring plan for the improvements of monitoring as per food aid / food assistance monitoring principles, standards and procedures.
• Establish and ensure standard food assistance operational procedures are implemented in operational areas of SPIR II food assistance.
• Improve monitoring systems, revise tools and mechanisms to establish quality commodity management in terms of warehousing, documentation, overall commodity flow and food transfer.
• Lead monitoring team to ensure transfer of entitlements are made according to the standard ration size.
• Lead effective monitoring plan and implementation according to humanitarian core standards and principles to ensure that resources can be transferred to program beneficiaries appropriately.

Coordination and Collaboration.

• Closely work with SPIR II food assistance management team, implementing partners, and food assistance technical team to improve and enhance food assistance operational quality through supporting in the development and implementation of standard operating procedures.
• Lead Food Assistance Monitoring and Compliance TWG and represent food assistance management any food assistance monitoring and compliance related meetings.
• Lead monitoring works in cooperation with food assistance management, food monitors, and compliance team and field offices.
• Take leading role that food assistance monitoring processes are effective, transparent and all components are covered.
• Ensure implementing partners are supported on any technical aspects might needed and monitoring works are supportive and result based.

Performing Monitoring Activities and Reporting

• Plan, Facilitate and Conduct regular live food distribution observations to monitor compliance of food distribution process to consortium and donor agreed standards.
• Plan, Facilitate and Conduct regular commodity end use check in targeted woredas after the completion of each food distribution round to check and verify beneficiaries have received their entitlements as per the standard  rations sizes and verify other relevant information of program beneficiaries.
• Plan, Facilitate and Conduct regular warehouse inspection in target woredas secondary warehouses to check and ensure higher level of Compliance to donor and Consortium level standards in commodity handling and warehouse management practices.
• Plan, Facilitate and Conduct regular post distribution monitoring  in targeted woredas after the completion of each food distribution round to check and verify beneficiaries have received their entitlements as per the standard  rations sizes and verify other relevant information of program beneficiaries
• Ensure regular monitoring if controlling mechanisms and procedures are established and practiced at FDP, Woreda and PDP level of operations to maintain adequate food commodities handling, movement and distribution of food commodities to mitigate risk of fraud and misappropriation of program resources.
• Ensure that all kinds of food assistance risk monitoring methods and tools are used at all food assistance handling and management level.
• Ensure that monitoring activities are carried out to the required level and standard and quality monitoring reports are timely produced, compiled and shared with all concerned bodies.
• Based on monitoring findings and observations, continuously Provide feedback to field level staff and management, compliance officer and Food Assistance manager for follow up and operation quality improvement.

Capacity Building  and Supervision

• Support on recruitment of monitoring,  warehouse staff, and contribute to performance management of those staff and ensures positive and collaborative working relationships in line with WVE’s Code of Conduct in collaboration with SPIR II food assistance management.
• Identifies commodity staff capacity gaps and facilitates capacity building plan.
• Support and sometimes lead regular team meeting to review program progress and facilitate learning.
• Engage and ensure that appropriate tools like monitoring and warehouse staff performance management, coaching and mentoring are practiced within warehouse commodity management team to enhance smooth staff relations and ensure accountability.

 Required Professional Experience:

• 3 – 5 Years of experience in food assistance / food programs, disaster mitigation and development related fields with a minimum of 2 years’ experience on food aid / food assistance monitoring or compliance coordination.

Qualification required:

• ·MA/MSc or BA/BSc Food Science , Agricultural Economics, Business Administration, Accounting , Disaster Management, Agriculture and  related fields.

Preferred Knowledge and Qualifications:

• Strong knowledge and working  understanding of PSNP and USAID/BHA Food Security and Resilience programs
• Demonstrated capacity on commodity monitoring and compliance team coordination
• Experience in food assistance programing, Grants/project management, Market assessment and Analysis, Cash transfer programing, food aid monitoring and report writing.
• Good understanding of humanitarian standards and core principles
• Good knowledge of local context
• INGO experience
• Ability to work in high tension and high security risk situations
• Ability to work in and contribute to team building environment

Working Environment / Conditions:

• Office based with travel to the field
• Travel: 50% Field