Reference No:  REC/075/21

Job title:            Senior Roving Human Resources officer

Location:          Addis Ababa

Reports to:      Human Resources Manager

Number of Posts:   1

About GOAL

 GOAL’s mission is to work with the most vulnerable communities to help them respond to and recover from humanitarian crises, and to assist them to build transcendent solutions to mitigate poverty and vulnerability.

GOAL is a non-for profit organization that has been working in Ethiopia for over 30 years across all the region of the country towards ensuring the poorest and most vulnerable in our world and those affected by humanitarian crises have access to the fundamental rights of life, including but not limited to adequate shelter, food and livelihoods, water and sanitation, nutrition, healthcare and education. GOAL implements a range of multi-sectoral development, resilience, recovery and humanitarian responses Programmes by being sensitive to cross-cutting issues including gender, accountably, child protection, HIV/AIDS.

We envision a world where poverty no longer exist, where vulnerable communities are resilient, where barriers to wellbeing  are removed and where everyone has equal rights and  opportunities. GOAL Ethiopia’s main donors are Irish Aid, USAID/OFDA, EHF, ECHO and other private donors.

ABOUT THE POSITON: 

The Roving  Senior HR Officer is responsible for the overall human resource management functions: personnel administration, recruitment and selection, compensation and incentive management, development of a positive work climate employee performance evaluation, staff training and development and occupational health and safety.

The Roving  Senior HR Officer is expected to work in close collaboration with  Programme and Support staff at the Head/Field Offices. S/he will be expected to have a functional support and administrative role to Admin and HR focal  persons at the field  office level  in guiding, directing, capacitating, and following up on performance and delivery of the required output together with  the line Managers. The primary focus for the Senior Roving  Human Resource Officer will be to support all field  offices in HR Department to improve the organizational performance within the people function among other human resources functions.

Key Areas of Accountability/Duties

Policy/Advisory/Management:

·          Maintain a thorough knowledge and understanding of human resources policies and ensuring compliance and consistent application.

·          Provide timely advice and briefings to staff on  new policy  developments, ensuring correct and consistent application through training, monitoring and appropriate                    follow up action.

·          Periodically assist line managers in writing or modifying job descriptions in accordance with  programme needs.

·          Advise  on  disciplinary related matters in accordance with  established labour law and GOLA Ethiopia disciplinary policies and procedures.

Recruitment and people planning

·             In the absence of a field  HR personnel, support hiring managers in recruitment process as outlined in GOAL Ethiopia recruitment policies and procedures; provide                  support in interviews and ensuring proper documentation is consolidated and shared with  HR Manager.

·             Ensure that staff receive a proper briefing on  HR, Code of Conduct, Conflict of Interest when and where needed. The result is that they fully understand what is                            expected of them individually and collectively and what they benefit from.

·             Work  with  line managers to identify needs for recruitments or replacements and come up with  a planning and action plan for each

Health & Safety/Employee well-being

·             Proactively respond to and manage performance counselling, employee grievances and disciplinary

·             issues as required, with  a focus on  building manager competency and ensuring compliance in terms of practice and documentation

·            Act as an impartial mediator in disciplinary procedures and ensure it is administered in an equitable and fair manner and meets all legal  and labour law regulations                and requirements

·            Contribute to the identification, launching and technical assistance on  staff well-being initiatives. Make sure that they are diverse enough and match the staff needs

·           Ensure oversight and consistency in how well-being is implemented across GOAL Ethiopia’s different field locations

Orientation

·           Ensure that new and current staff are fully briefed on  all aspects of HR Policies and Procedures by carrying out a quarterly group refresher orientation training for staff in the field  locations.

Probationary Reviews/Performance Evaluation

·          Work  closely with  field  HR/project site teams to maintain an updated tracking sheet for completed reviews/evaluations of staff.

Terminations/Separation

·          In collaboration with  Field Project/HR teams, ensure all termination documentation is completed before being forwarded to HR Manager for review.

·          In coordination with  field  Project/HR teams, develop and maintain quarterly reports to ascertain the period it takes to finalize termination benefits

Compensations & Benefits

·          Assist  the HR Manager in benchmarking the compensation and benefits situation in Ethiopia (Birches Group, local  surveys with  International NGOS, etc.)

·          Assist  the HR Manager with  the establishment of the monthly payroll

·          Support the review of the Compensation and Benefits system when and where needed and apply strict confidentiality to that topic until senior management authorizes              the communication about it.

·          Support communication and explication on  that topic upon request from the HR Manager

·          Ensure oversight and consistency in how compensation and benefits are implemented across GOAL Ethiopia’s different field  locations

Record Keeping/Documentation

·          Work  with  field  Project/HR teams/HR Manager in the maintenance of up-to-date files  for all staff in the field  and ensure that personal document for new and existing staff are maintained confidentially in a lockable cabinet and where possible sent to Addis  Ababa, Head Office

·          Share with  HR Manager a monthly report of all staff employed in the field  per each field  site location.

·          Carry  out a quarterly HR audits on  all record keeping and documentation of processes.

Liaison

·          Maintain a fortnightly contact with  HR Manager over HR/Admin issues arising in any  of the field  locations as well as Addis  Ababa, Head Office.

Learning and Development/ Policy compliance

·          Contribute to the development of the Learning & Development Country Strategy

·          Establish and regularly update a catalogue of development and learning opportunities that staff in GOAL Ethiopia would benefit from. Feed it regularly with                                 recommendations and collect feedbacks

·          Work  with  managers/SMT to enlist staff who are eligible to benefiting from a learning and development opportunity. Keep  track of that information and contribute                 to   the successful and timely implementation

·          Ensure oversight and consistency in how learning and development is implemented across GOLA Ethiopia’s different field  locations

·          Conduct quarterly HR Policies and Procedures refresher trainings.

·          Oversee the planning and rolling out training of and adherence to GOAL Ethiopia training plan in coordination with  the E-Learning Champions in the field  locations               as well as Addis  Ababa, Head Office.

·          As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient, and relevant to the               communities they serve, we expect all team members to commit their time to learning activities that benefit GOAL as well as themselves.

 General Technical Support

·       In collaboration with  the HR Manager, provide overall technical support and advice to the country HR teams on  all aspects of the HR function

·       Support in the implementation of recommendations raised through internal & external audits, compliance audits etc.

·       Support the review and continuous improvement of Human Resources processes, policies, tools and templates and draft/update as needed, providing feedback on  areas            for improvement

·       Update any  board/ sitrep linked with  HR piloting

·       Advise  on  Ethiopia legal  framework

 Accountability to Beneficiaries

· GOAL team members are expected to support all efforts toward accountability, specifically to our beneficiaries and to international standards guiding international relief and development work, while actively engaging in beneficiary communities as equal partners in the design, monitoring and evaluation of GOAL field projects.

 Safeguarding:

· To foster an inclusive working environment which is non-threatening and safe for all. An environment that addresses safeguarding adequately in its processes and where the barriers to raise and discuss concerns about safeguarding issues are identified and where possible mitigated.

 Values & Behaviors:

·       Strong commitment to upholding and promoting GOAL’s values; Respect, Integrity, Courage, Partnership and Humanitarianism.

The responsibilities listed in the Job Description are not exhaustive and may be readjusted according to operational needs by the Assistant Country Director for Systems/Systems Director and the HR Manager but will remain in line with the overall purpose of the role.

 Additional job responsibilities

The job duties and responsibilities as set out above are not exhaustive and the post holder may be required to carry out additional duties within reasonableness of their level  of skills and experience.

Note: This description is not an exhaustive list of the skill, effort, duties and responsibilities associated with  the position.

REMUNERATION and BENEFITS:

GOAL will pay a competitive basic salary based on the salary grading with addition benefits. A chance to develop tangible experience.

Being part of a team who continue to make a real difference to the lives of the most vulnerable people.

JOIN US

Do you  want to join an exciting organization that brings high level  impact to the community and add value to your professional advancement?  Then join us if you  have:

Bachelor’s/Master’s degree in Human Resources Management, Business Administration, or an alternate related field  of study

•     Minimum 5 years continuous practice in an HR position, with  at least 1 year in a supervisory position

•        Prior experience of staff supervision and capacity building is highly desirable

•     Field based HR Management experience is desired with  particular emphasis to Ethiopia context

•     Similar experience with  an INGO/UN/Corporate Organization will be an added advantage

•       High commitment to confidentiality

•       Ability and willingness to travel to GOAL Ethiopia project sites. Remains productive when under pressure.

•     Demonstrates a systematic and efficient approach to work. Works collaboratively with  team members to achieve results. Excellent interpersonal skills

•       Flexibility  and prepared to work additional hours

•       Prepared to seek advice and guidance from HR Department

•       Good time management skills and flexibility to continuously re-prioritize

•       Ability to multi-task

•   Ability to work consistently with  other HR/Admin staff across GOAL Ethiopia Programme

•       Numeracy and organizational skills.

•       Excellent understanding and prior experience of using MS Office

 Desirable/advantageous/ qualities, skills and competences:

·       Experience in working for an organization with  significant number of staff and filed  offices.

·          Master’s in human resources management or related fields.

·          Training in HR related areas.

COMMITMENTS:

GOAL’s recruitment procedure is fair and transparent which is also in line with the organization’s commitment to its integrity, honesty and culture. GOAL is committed to ensure that, its performance complies with the terms and conditions of relevant agreements, applicable laws & regulations. Hence, pre-employment background checks will be conducted, and employees are required to read, understand, sign and implement different polices including safe guarding and child protection policy, Protection from Sexual Exploitation and abuse policy, sexual harassment policy, code of conducts and any other policy, rules and regulation of the organization.