Under administrative direction of the Deputy Finance Director the Senior Finance Officer records and posts financial data; participates in the preparation of financial statements and in implementing accounting systems; keeps up-to-date pertinent records of the books of accounts; participates in budget preparation; explores better way of recording and data documentation.

Number of Position: (01)

Duty Station: MSIE: Support Office, Addis Ababa

Salary:  As per MSIE Salary Scale

DUTIES/TASKS

• Properly codes and records expenditure, income and any other related transactions in the books of accounts;
• Checks all clinic receipt, invoices and petty cash payments and post to SUN.
• Checks summary of bi-weekly transactions received from Area offices for having complete supporting documents and proper coding of account code, funder, activity and donor line codes and post to SUN;
• Maintains debtors and creditors accounts in SUN with proper allocation of balances;
• Prepares monthly bank reconciliation;
• Verifies payroll and other regular payment transactions with due consideration to deductions (advance, loan….) and record in to SUN;
• Responds to Auditors queries and enquiries and prepares schedules as and when required;
• Records stock receipts, transfers and consumptions of Centres, Outreach, Social Franchising and Support Office;
• Offers guidelines and reporting formats to accounting professionals involved  in the preparation and recording financial statements;
• Performs quarterly reconciliation between the general ledger (SUN) and the subsidiary ledger (Peachtree);
• Assists Centre Coordinators, Centre Receptionists on financial matters; and Accounts Manager in the preparation of financial statements, revision and analysis of account balances;
• Performs clearance and investigation of long outstanding balances of stock variances etc;
• Assists in the Preparation of semi-annual and annual financial statements, other required reports;
• Prepares and submits monthly and other regular or on request financial reports, as per the reporting requirements of MSI and the project funders;
• Prepares budget estimates and cash forecasts, reviews income to cost ratios and advises and monitors action required to maximise coverage of costs;
• Follows up the register of fixed assets, with proper and easy identification through an appropriate and comprehensive reference and cross-reference system;
• Ensures that all transactions are governed by the Organisation’s procedures, rules and regulations and controls and corrects any deviations.
• Provides financial training and guidelines to pertinent clinic team members.
• Liaises with auditors to ensure the smooth running of the annual audit and implements auditors’ recommendations;
• Perform all types of disbursements for active donors and project codes, as per MSIE finance manuals and documentation standards.
• Contribute for monthly cash forecast and annual budget preparation in supplying information, workout, assisting area program office and working budget for support office.
• Perform budget preparation for new proposals and revisions.
• Prepare project financial statements for auditing.
• Guides and trains the Finance Officers in the implementation of the internal control system and financial policy of the organisation as well as in the identification, review and development of new procedures and systems.
• Closely work, improve capacity of area program finance and Admin staff for which assignment for including on job training, field visits, etc
• Perform short term/ad ho analysis and workouts to the level required and timely
• Undertakes any other related duties that may be assigned by the Supervisors Manager;

Education

MA/BA in Accounting

Experience

Four years as Finance Officer  

Skills, Attitudes and Attributes

• Competence scale at the Proficiency level;
• Capacity to guide and show better ways;
• Persistence and capacity to look into details;
• Knowledge of donor policies and standards;
• Ability to use Vision XL, SUN Accounting and Peachtree Software.
• Pro-choice