Team Program: Program Operations/Logistics

Location: Addis Ababa, Ethiopia

Duty Station: Addis Ababa

Grade :5

CHILD SAFEGUARDING:

Level 1:  the role holder will not have contact with children and/or young people, or access to personal data about children or young people, as part of their work; therefore, a police check will not be mandatory unless the content or location of the role changes, in which case the Child Safeguarding level will be reviewed.

ROLE PURPOSE:

This position provides support in data entry in to Total Inventory Management (TIM), documentation as well as facilitating store transaction paper works and assists the warehouse officer in updating the Store Bin cards, stock cards and compiling monthly stock reports.

SCOPE OF ROLE 

Reports to: Country office Central Warehouses Service Coordinator

Dimensions: Save the Children works in [X] regions in [country] with a current staff complement of approximately [X] staff and current expenditure of approximately [X] million each year.

Number of direct reports: None

A.KEY AREAS OF ACCOUNTABILITY: 

• Keep record of all stock and commodity movements and transactions; and maintain all stock related data up to date, and available on request,
• Keep related dispatch Way Bills and Authorization memos in sequence, and prepare reference indexes, in order to enable quick accessibility to the documents,
• Assist the warehouse officer in preparation of monthly, quarterly, and annual stock and commodity movement reports as  per the requirements of the standard reporting formats

• Automatically update bin cards and stock cards and work out the balance after each receipt and dispatch/ issuance of items.
• As required assist the warehouse officer in receiving and despatching of programme items as well as reorganizing of the warehouse stock

• Assist the warehouse officer in tracking office supplies and stationary materials stock balances and plan for reordering and replenishments
• Ensure all fixed assets passes through the warehouse system are register at the national asset database. This requires close communication with the asset & GIk officer
• Accomplishes other related tasks and duties that would be assigned by supervisor

BEHAVIOURS (Values in Practice)

Accountability:

•  Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
•  Holds suppliers accountable to deliver on their responsibilities

Ambition:

•  Sets ambitious and challenging goals for themselves and takes responsibility for their own personal development
•  Widely shares their personal vision for Save the Children, engages and motivates others
•  Future orientated, thinks strategically and on a global scale

Collaboration:

•  Approachable, good listener, easy to talk to; builds and maintains effective relationships with colleagues, Members and external partners and supporters
•  Values diversity and different people’s perspectives, able to work cross-culturally.

Creativity:

•  Develops and encourages new and innovative solutions
•  Cuts away bureaucracy and encourages an entrepreneurial approach

Integrity:

•  Honest, encourages openness and transparency, builds trust and confidence
•  Displays consistent excellent judgement

QUALIFICATION AND EXPERIENCE

• Diploma, in accounting, business management and or related subjects with relevant five years experiences, or, first degree in accounting, business administration/management  with relevant two years experiences.
• Good written and spoken English knowledge
• Commitment to and understanding of Save the children’s aims, values and principles

• A commitment to children’s rights and principles of equal opportunity

·       Commitment to Save the Children values.

·       Average level of computer literacy (word, excel, ppt etc)

Desirable

• Strong leadership; communication and time management skills

Experience with multi-sectoral nutrition projects such as USAID ENGINE or USAID Growth through Nutrition

KEY COMPETENCIES

Generic Competencies

·      Child Rights: Promotes an enabling environment for participation, and accountability to children

·      Be the Innovator: Promotes innovation to find new and better approaches to driving progress for children

Deliver Results at Scale: Promotes a clear focus on impact in a project and programme design, management, and oversight

Generic Competencies

• Being the Voice of Children: Promotes evidence-based policy and public engagement that includes the voices of children and their communities

• Advancing Equality & Inclusion: Displays a commitment to ensuring everything we do considers the most deprived and marginalised children and adolescent
• Building & Strengthening Partnerships: Promotes working with diverse partners as critical to delivery

Child Rights: Promotes the rights of children in own work and in work with colleagues and peer

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience

Equal Opportunities

The role holder is required to carry out the duties in accordance with SCI’s global Diversity, Equity and Inclusion and Gender Equality Policies, supported by relevant procedures.

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Safeguarding our Staff:

The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy.

Health and Safety

The role holder is required to carry out the duties in accordance with SC Health and Safety policies and procedures.

We offer a competitive package in the context of the sector. The duty station of the position holder will be in Addis Ababa This role is offered on the basis of national terms and conditions only 

The Organization
We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realize the right of children and to ensure their voices are heard.
We are working towards three breakthroughs in how the world treats children by 2030:
• No child dies from preventable causes before their 5th birthday
• All children learn from a quality basic education and that,
• Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive environment where ambition, creativity, and integrity are highly valued.