Vacancy No.;  IOM-SVN/0099/2021

Position Title; Senior Finance Assistant

Duty Station; Addis Ababa, Ethiopia

Classification; G7

Type of Appointment; SVN, Six months with possibility of extension

Estimated Start Date: As soon as possible

About IOM

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, inter-governmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context and Scope of the Position

Under the overall guidance of the Head of the Resources Management, SLO Addis Ababa, the direct supervision of the Resources Management Officer (Finance), the successful candidate will be responsible and accountable for managing the resources management functions of the Mission.

In particular, he/she will be responsible for the following:

Core Functions / Responsibilities:

1. Provide procedural guidance to managers and staff; supervise, guide and train other finance support staff.

2. Prepare budget, accounting, financial, statistical reports, and other reports as required

3. Manage financial resources through monitoring and controlling assets, reserves, funds, supplies, etc. in accordance with IOM rules and regulations.

4. Provide specialized advice and support to Project Managers and/or Head of Sub-office on financial and administrative matters.

5. Assist in preparation of annual budget submission and revisions including estimating the cost of staff as well as rental and utilities, office equipment and supplies, printing, and other contracts, services or running expenses.

6. Monitor compliance with financial policies, procedures, rules, and regulations.

7. Consolidate data into financial statements and assist in monitoring expenditures to ensure they remain within authorized levels.

8. Provide regular and ad hoc financial information to support informed financial decision making.

9. Monitor that bank reconciliations for IOM accounts are regularly performed and reviewed by designated stakeholders.

10. Manage and prepare the payroll by executing validity checks on monthly payroll results.

11. Ensure that disbursements are made based on proper authorizations and supported by legitimate and sufficient documentation.

12. Ensure the accounting data are properly entered in SAP, in accordance with IOM financial rules and practices. Maintain accurate records of PRISM entries including hard copies of all vouchers and supporting documentations.

13. Prepare draft responses or respond to audit queries and follow up on audit recommendations.

14. Review the status and monitor the proper maintenance of Vendor Accounts in accounting system.

15. Verify vendor claims for accuracy and conformance with IOM finance policies and instructions; and,

16. Create and maintain an efficient financial reporting tracking system for Mission projects’ in coordination with mission’s PSU

17. Perform other related duties as required.

Job Requirements

Education

Bachelor’s Degree in Business Administration, Accounting, Finances or related field with seven (7) years of relevant professional and supervisory experience.
Professional certification as Chartered Account or Certified Public Accountant is a distinct advantage

Experience

Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook.
Knowledge and previous experience in SAP or any other ERP system are a distinct advantage.
Attention to detail, ability to organize paperwork in a methodical way.
Discreet, details and clients-oriented, patient and willingness to learn new things.
Prior professional work and supervisory experience with international humanitarian organizations/UN organization, non-government or government institutions/organization in a multi-cultural setting is an advantage.
Knowledge and familiarity with Ethiopia’s financial rules and regulations especially in relation to banking, VAT and such a distinct advantage.

Languages

Fluency in English is required.
Working knowledge of local area languages is desirable

Values and Competencies

Values – all IOM staff members must abide by and demonstrate these three values:

Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.