About the Organization:

JOB SUMMARY

SPECIFIC DUTIES AND RESPONSIBILITIES

Planning and Implementation :

• Plans, organizes, coordinates, directs and controls operational activities and personnel of the Area Office;
• Prepares an action plan to be practiced throughout the year with regards to the operations of the Area Office and Branches under it;
• Follows up the proper management of financial resources i.e., loan disbursement, saving, insurance, loan collection, etc., of Branches are according to policies and procedures of VF MFI;
• Ensures healthiness of loan portfolio through continuous follow ups and monitoring activities;
• Keeps control of loan collateral documents;
• Verifies that calculation of interest on loans is done and the relative entries are passed and loan files are properly maintained;
• Follows up that sufficient stock of formats is maintained;
• Ensures prompt attendance of customers at the counter;
• Chairs the Loan Approving Committee of the Area Office & approves loans within discretionary limits. Forwards to Head Office loan approvals beyond his/her discretionary limits with the necessary documents;
• Informs decisions of the Area Office and/or Head Office to concerned branch in writing on high loan amounts;
• Approves all financial payments by the Area Office, including payroll payments & petty cash according to financial policies and procedures of VF MFI;
• Ensures safety and proper filing of all documents of the Area Office;
• Follows up that approved loans are disbursed in line with the conditions stipulated by the Company;
• Follows up that loans in arrears are repaid and defaulters are served with reminders;
• Reviews and recommends bad loans for legal action;
• Passes long overdue loans for legal action;
• Follows-up loan cases transferred to Legal Services;
• Follows up and ensures that funds disbursed are used as per Company’s policy and procedures;
• Reviews staff reports and investigates problems encountered in operations within the Area and acts on it immediately;
• Whenever staff are involved in fraud stops the employee from all kinds operation and reports to the Head Office;
• Approves all financial payments including payroll payments & petty cash according to financial policies and procedures;
• Ensures safety and proper filing of all financial and operational documents and assets of the branch;
• Follows up that efficient service are provided to the clients by coordinating the efforts of all branch personnel;
• Follows up that the cash requirements of each Branch are met as required;
• Ensures that audit activity is being carried out timely by Area Auditor(s) and each Branch takes corrective measures accordingly;
• Ascertains that all assets of the Area Office are insured, recorded and utilized properly;
• Ensures that all relevant information is collected from the Branches, compiled and periodic reports are forwarded to the Head Office timely;
• Checks and authorizes all the transactions of the Area Office and ensures that it complies with the established policies and procedures;
• Ensures and follows up that loans are collected timely by each Branch and takes corrective measures on deviations & defaults and reports to the Head Office when necessary;
• Ensures that no idle fund is kept by the Branches under it beyond the permitted level;
• Follows up the mobilization of new clients and ensures the growth of the performance of all Branches is in line with their performances;
• Plays a significant role in studying and recommending ways and measures to be taken to improve the performance of the Branches under it;
• Follows up that there is no corruption or malpractices in the provision of loans to clients;
• Attends to the complaints of clients and finds causes of the complaints and takes the necessary actions;
• Staff management :
• Manages and supervises, leads, guides and supports the staff under his/her supervision;
• Completes all performance management activities including: performance planning, monitoring, and annual performance appraisals of staff reporting to him/her;
• Maintains sound employee administration of the Area Office for better output with major emphasis to motivation, training and improving performance.
• Coordination, Learning and Reporting:
• Establishes and maintains formal and informal communication mechanisms with government, community, donors and other stakeholders in the operational area;
• Keeps up to date with developments in the micro and small-scale businesses, including best practice examples in-country and internationally, and ensures ongoing personal development and learning;
• Ensures that reports are prepared and submitted to the concerned-on time and in a professional manner.
• Prepares periodic progress reports of the Area Office and gives feedbacks on the performances of the Area Office as required by the DECO.
• Other:
• Handles correspondences related to his/her duties and responsibilities;
• Performs other related activities assigned by the DCEO.

 EDUCATION/TRAINING

• MBA/MSc/BSc/BA Degree in Economics, Management, Banking and Finance, Accounting or related field.

 EXPERIENCE:

• A minimum of 6/8 years of relevant work experience, out of which 2 years in senior position.

 TECHNICAL AND OTHER SKILLS

• Ability to provide leadership, communicate effectively and promote a team approach to enhance staff commitment to successfully implement the Company’s strategic plan;
• Demonstrated technical and managerial ability, sound judgment, ability to interact and work effectively with others at all levels;
• Good conceptual understanding of participatory approach and sustainable development;
• Firm belief in teamwork;
• Excellent written and oral communication skills
• Basic computer skills.