Job Summary

Finnish Refugee Council (FRC) (www.refugeecouncil.fi) is an International non-governmental organization with Head Office in Helsinki; FRC advocates for the rights of refugees, displaced populations and migrants, and supports their new beginning. By reinforcing equality and creating opportunities for everyone to lead a good life, FRC promotes the establishment of stable and peaceful societies.

Education forms the foundations of an equal society, and FRC´s activities place emphasis on capacity building for the most vulnerable members of societies as well as for community-based organizations, thus strengthening basic democratic structures.

FRC has been registered and accorded legal personality with Registry Number 4184 on 11th of June 2019 as a Foreign Organization.

FRC is looking for a dynamic, pro-active and multi-tasked professional to be appointed as Finance and Administration Officer at Gambella Field Office.

DUTIES/TASKS

 Finance related Activities:

• Properly codes and records the field Office expenditures, funds and transfers from Country Office and any other related transactions in the books of accounts.
• Receives payment requests, checks supporting documents and coding for completeness and proper authorization; and writes cheques and corresponding payment vouchers.
• Handles and properly keeps cheque books in safe custody.
• Handles petty cash account
• Effects payment of cheques or cash against receipts/invoices and proper signature of the recipient
• Makes sure that all financial irregularities observed and timely reported to Finance Department at Country Office.
• Ensures valid cash receipts/invoices are delivered to finance for all cheques issued to Payees.
• Prepares and submit other regular or on request financial reports, as per the reporting requirements of FRC, Government agencies and other project funders;
• Prepares payroll for Gambella field office employees and other regular payments with due consideration to deductions (taxes, pension, advances, etc.);
• Prepare monthly income taxes, pension, withholding and settle with Gov’t offices.
• Ensures that all financial and procurement transactions are conducted per FRC’s financial policies and procedures and procurement regulations as well as following donor compliance requirements;
• Undertakes any other related duties that may be assigned to him/her.

Human Resources Related Activities

• Maintains all staff records and HR files in the field office
• Updates and maintain all records of field office staff members leave and submit to the country office.
• Assists in administering team members’ entitlements, allowances, benefits, and incentives.
• Maintains field office staff members time sheet and submit to country office on monthly basis.
• Assists in administering staff members’ medical reimbursements with the Insurance Company

Procurement and Administration

• Manage procurement activities at the field office level;
• Prepares and reviews specifications and other necessary documents related to local purchasing of materials, supplies, and equipment based on FRC’s regulations and procedures with the highest possible expected quality;
• Ensures that purchases are made in the best interest of FRC considering best value for money;
• Ensure that proper safety and security mechanisms are in place;
• Maintains fixed asset register and keep a custodian sheet signed by users for property under their custody and submit to Country Office on regular basis;
• Check completeness and accuracy of vehicle log books and put signature every day;
• Check the timely fueling, of FRC vehicles and rental vehicle for the field office
• Maintain a vehicle scheduling for the field office and advises about the vehicle allocation
• Check and sign weekly/monthly logbook, trip, and fuel records, monitors utilization, maintenance and fuel consumption for all the vehicles in the field office.
• Facilitate the use of utilities, internet, and their bill settlements.
• Check the facilities in the office and guesthouse.
• Facilitate the repair and maintenance of Furniture, equipment repairs and other utensils.
• Arrange travels, flights, reservations and hotel arrangements for staffs and guests coming to the field office.
• Handles the Field Office lease and contract agreements and ensures their timely renewal

Category

Humanitarian/Development sector

Career Level

Medium

Duration

End of March 2022 – with a possibility of extension depending on project funding

Salary

Depending on candidate´s qualifications

Education

• BA in Business Administration, Finance or Accounting
• Experience
• Minimum five years of relevant experience
• INGO experience
• Familiarity with and previous experience in the refugee context in Ethiopia

 Skills, Attitudes and Attributes

• Good computer skills, particularly with the Microsoft Office package, including Excel
• Keen attitude in system development
• Professional attitude to work
• Good communication skills

 Interpersonal relationship

• Proactive and takes initiative