Organizational Setting

• The incumbent will provide procurement service for the Country Office under the direct supervision of the International Operations Manager.
•  The incumbent is responsible for procurements undertaken in the Country Office related to the emergency response.

Main Tasks & Responsibilities

• Ensures full compliance of procurement activities in line with the UNFPA procurement policies, procedures, rules and regulations
• Ensuring implementation of the effective internal controls and proper functioning of a client oriented procurement management system and elaboration of standard operating procedures for efficient workflows in procurement
• Preparation of the annual procurement plan for both HQ and Country Office procurement activities for review of the ION, monitoring and reporting on status of implementation of procurement plan
• Elaborates proposals and implements cost saving and cost reduction strategies in procurement processes in consultation with office management.
• Preparation of Purchase Orders and contracts in and outside ATLAS, and creates vendors in ATLAS.  Performs the Buyer role in ATLAS
• Ensures that Purchase Orders are duly prepared and dispatched; and takes timely corrective action on Purchase Orders with budget check errors and other problems
• Reviews procurement processes conduct by project, prepares submissions for the Local Contract Review Committee and HQ CRC; and follow up accordingly.  Act as Secretary of Tender (evaluation) committee when delegated.
• Organizes regular procurement orientation sessions to both Country Office staff and project counterparts.
• Implements sourcing strategies and e-procurement tool, including establishing and managing a local preferred supplier data base ad supplier selection and evaluation activities.
• Provides researched information for more effective procurement process.
• Ensures proper maintenance and management of all procurement files.
• Evaluates the implementing agencies performance on their systems of materials management and recommends the appropriate measures to be taken.
• Follow up the procured items received properly, inspects and verifies all incoming equipment, furniture and supplies; and schedules deliveries to users.
• Ensures that all furniture and equipment are tagged upon receipt and that the transfer processes are followed immediately for procurement for implementing partners

Required Competencies

Values:

• Exemplifying integrity
• Demonstrating commitment to UNFPA and the UN system
• Embracing diversity in all its forms
• Embracing change

 Core Competencies:

• Achieving Results
• Being Accountable
• Developing and Applying Professional Expertise/Business Acumen
• Thinking analytically and Strategically
• Working in Teams/Managing Ourselves and our Relationships
• Communicating for Impact

 Functional Skill Set:

•  Managing the organisation’s financial resources
• Providing procurement services
• Ensuring facilities and assets management

UNFPA Work Environment

UNFPA provides a work environment that reflects the values of gender equality, teamwork, Embracing diversity in all its forms, integrity and a healthy balance of work and life. We are committed to maintaining our balanced gender distribution and therefore encourage women to apply. UNFPA promotes equal opportunities for all including persons with disabilities.

Compensation and Benefits

This position offers an attractive remuneration package commensurate with the level of the post.   The package includes a competitive net salary, health insurance and other benefits as applicable.

Disclaimer

UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you have received a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web. Should you feel that you have received a fraudulent notice, letter or offer that makes use of the name or logo of UNFPA, you may submit a report through the UNFPA fraud hotline http://www.unfpa.org/help/hotline.cfm

Job ID:-

38687

Location:-

East and Southern Africa

Qualifications and Experience

Education:

•  Completed Secondary Level Education required
• Bachelor’s Degree or above in Business or Public Administration, Purchasing Management, or related field from a recognized College/University is desirable

Knowledge and Experience:

• Mininum seven years related work experience
• Experience in international, public procurement or contracts and suppler management is highly desirable
• Experience with UN procurement, finance and contracting regulations and procedures will be a decided advantage
• Certification in CIPS, procurement, forecasting, or similar preferred
• Proven experience and track record in successfully managing complex bid processes for complex products and services; proven experience and track record in complex item and category management
• Knowledge of legal aspects of contract management is an asset
•  Excellent working knowledge of MS Office (in particular applications related to database and data analysis), ATLAS, E-filing system and other software applications is required

Languages:

•  Fluency in oral and written English and working knowledge of the Amharic language is required. Another UN language would be an asset