Child Safeguarding:

Level 3 – the responsibilities of the post may require the post holder to have regular contact with or access to children or young people

ROLE PURPOSE: 

Assist all treasury and disbursement unit tasks

Reports to:

Finance Officer-Treasury

KEY AREAS OF ACCOUNTABILITY:

1.     Receiving and checking payment requests delivered from departments, budget holders, procurement and individual staffs and recording on the register book/ Payment Tracker.

2.     Ensuring that all payment documents are approved and completed as per SCI payment check list.

3.     Pass the payment documents as quickly as possible to the relevant and assigned Supplies Invoice Processing

4.      Support and assist FO’s in capturing transactions on to GLACOS on daily bases

5.     Preparing and updating the cash book manual (cheque payments) on daily bases and export it to SCI shared folder.

6.     Processing and preparing payment vouchers whenever there is a work load with in the treasury and disbursement unit

7.     Work as a backup team whenever staffs are on annual leave or medical leave

8.     Filing and labelling properly payment documents on sequential manner and handing over to archive, keep evidence for handing over payment documents to archive.

9.     Ensuring that all financial payment and supporting documents are processed and completed with “Paid stamp” before they are delivered to archive.

10.   Deliver bank letters to Commercial Bank, Awash and Oromia bank branches and collection of bank advices and bank statements as well

11.  Assist the Assistant Financial Accountant in capturing petty cash transactions on to GLACOS when needed

12.   Working on petty cash manual book on daily bases

13.   Facilitate and pull out finance documents from achieve for audit processing, and ensure that they are returned back to archive.

14.   Maintaining proper files in hard copy, contractual agreements, bank statement and others

15.   Making photo copy and scanning of financial documents any time when the need arises

16.   Request & make available stationary materials and payment vouchers from the store for the treasury unit as approved by relevant staffs.

17.   Facilitate and follow up that payment Cheques and local wire transfer letters are signed by bank signatories on time, ensure that close follow up of the safety of the cheques,

18.   Assist all Treasurer and disbursement unit staffs.

19.   Facilitate finance related training support at EtCO

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds suppliers accountable to deliver on their responsibilities 

Ambition:

• Sets ambitious and challenging goals for themselves and takes responsibility for their own personal development
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically and on a global scale

Collaboration:

• Approachable, good listener, easy to talk to; builds and maintains effective relationships with colleagues, Members and external partners and supporters
• Values diversity and different people’s perspectives, able to work cross-culturally.

Creativity:

• Develops and encourages new and innovative solutions
• Cuts away bureaucracy and encourages an entrepreneurial approach

Integrity:

• Honest, encourages openness and transparency, builds trust and confidence
• Displays consistent excellent judgement

Experience and Skills:

• Academic Qualification-College Diploma in accounting or related fields
• Work Experience- 1 years
• Special Training-Computer literate
• Other Requirements

• Fluency in English, both verbal and written,
• Commitment to Save the Children values
• Teams, in the event of emergencies

KEY COMPETENCIES

Generic Competencies

Child Rights: Promotes an enabling environment for participation, and accountability to children

Be the Innovator: Promotes innovation to find new and better approaches to driving progress for children

Deliver Results at Scale: Promotes a clear focus on impact in a project and programme design, management, and oversight

Generic Competencies

• Being the Voice of Children: Promotes evidence-based policy and public engagement that includes the voices of children and their communities

• Advancing Equality & Inclusion: Displays a commitment to ensuring everything we do considers the most deprived and marginalised children and adolescent
• Building & Strengthening Partnerships: Promotes working with diverse partners as critical to delivery
• Child Rights: Promotes the rights of children in own work and in work with colleagues and peerS,

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

The role holder is required to carry out the duties in accordance with SCI’s global Diversity, Equity and Inclusion and Gender Equality Policies, supported by relevant procedures.

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Safeguarding our Staff:

The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy.

Health and Safety

The role holder is required to carry out the duties in accordance with SC Health and Safety policies and procedures.

We offer a competitive package in the context of the sector. The duty station of the position holder will be in Addis Ababa This role is offered on the basis of national terms and conditions only.

The Organization

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realize the right of children and to ensure their voices are heard.

We are working towards three breakthroughs in how the world treats children by 2030:
• No child dies from preventable causes before their 5th birthday
• All children learn from a quality basic education and that,
• Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive environment where ambition, creativity, and integrity are highly valued.