Duties and responsibilities

• Compiles and implements procurement plans for the purchase of equipment, services, and supplies.
• Conducts a supply market analysis periodically to identify the potential supply risks and opportunities and assist in the development of specific supply strategies.
• Conducts quarterly market price surveys for major categories of goods and services procured and establish price database
• Compiles and implements a procurement plan
•  Receives, examines and processes requisitions; Prepare bid documents, including invitation to bids, tender documents, request for proposal, contract/purchase orders in line with the organization’s policy, procedure, and formats and places orders with appropriate or prequalified bidder(s).
• Reviews and analyses all purchases to ensure justification exists and policy is followed, and award is made to the lowest priced technically responsive bidder
• Develops and maintains an effective working relationship with vendors and fosters relations between suppliers and internal users/departments
• Analyses purchasing trends to determine if an location wise purchases or country wide contract would benefit the Organization
• Coordinates with the requisitioning department to obtain required information and/or documents necessary for processing any procurement with procurement committee
• Monitor and co-ordinate deliveries of items from suppliers to ensure that all items are delivered on time
• Work closely with the Finance & Admin in preparing budgets. cost analyses, and reports.
• Report & Update Finance & Admin Director with ongoing purchases and stock status
• Overseeing and supervising employees and all activities of the purchasing and store.
• Reviewing, comparing, analyzing, and approving products and services to be purchased.
• Managing inventories and maintaining accurate purchase and pricing records.
• Maintaining and updating supplier information such as qualifications, delivery times, product ranges,

Job Grade:

VI

Immediate Supervisor:

Chief of finance and Admin

Reports to:

Chief of finance and Admin Department

Requirements: Education, Experience, Special Skill/Training

• Bachelor Degree in Procurement and supply management and minimum 6 years’ progressive experience in similar positions.
• Considerable knowledge of purchasing methods and procedures and of the techniques of specification writing
• Considerable knowledge of methods of analyzing supplies and materials.
• Ability to supervise the work of others in the performance of routine purchasing office duties
• Ability to establish and maintain effective working relationships within the Organization and vendors.
• Strategic oriented
• Considerable knowledge of purchasing methods and procedures and of the techniques of specification writing & methods of analyzing supplies and materials.
• Must be able to communicate effectively both verbally and in writing afaan Oromo, English andAmharic language is mandatory;