The International Committee of the Red Cross (ICRC) is an impartial, neutral and independent organization whose exclusively humanitarian mission is to protect the lives and dignity of victims of armed conflict and other situations of violence and to provide them with assistance.

The International Committee of the Red Cross (ICRC) Delegation in Ethiopia is looking to hire an experienced, highly motivated and qualified person to fill the position of HR Assistant 1 (1year fixed term contract), based in Shire. 

GENERAL DUTIES

• Understands and adheres to the seven Fundamental Principles of the International Red Cross and Red Crescent Movement
• Understands and adheres to the ICRC Code of Conduct
• Understands the roles of the components of the International Red Cross and Red Crescent Movement
• Respects and observes staff regulations and security rules at all times..
• Represents the ICRC in a professional manner at all times.
• Develops and maintains a pleasant and conducive working environment with colleagues and line managers.
• Performs all duties with the highest level of confidentiality in the interest of the employees and the ICRC.
• May be asked to perform tasks not covered in this job description and to provide support to other departments when necessary.

ACCOUNTABILITIES AND RESPONSIBILITIES

• With close guidance of ADD HR and FAD MEK,
• Recruitment, selection, onboarding and exit
• Support the sub-structures (Mekele & Shire) on facilitating recruitment, selection, and onboarding projects and processes as required
• Assist the receipt, organization and registration of applications received in person.
• Assists the facilitation of appointments with candidates for selection tests and interviews, booking and arrangement of rooms and computers, and supervision of paper and computer-based employment tests.

Post-employment formalities

• Prepares ICRC standard post-employment forms and assist completion of formalities by new hires.
• Assist ADD HR in opening the recruitment and personal files.
• Assists the management of recruitment follow-up data and reports using available tools.
• Assists the follow-up of clearance process of exiting employees and ensures that all documents linked to the end-of-contract process are filed in the HR file of the concerned ex-staff member.
• Assists in Leave data analysis and leave planners management.

File and Records management

• Assist the organization and maintenance of active HR personnel files as per ICRC procedures.
• Systematically and promptly file documents into personnel files of each staff to keep them audit ready.
• Organizes and maintains archives of HR personnel files and update the archives’ follow up file in SharePoint.
• Audit all personnel files for full compliance and proactively pursue staff for documents to complete their HR file.
• Assist the preparation of staff lists, pictures, and service request letters to be submitted to the Staff ID Cards vendor.
• Assists the distribution of IDs for employees, collect signatures for receipts, and put copies of IDs in the personnel files.

Training and Performance management

• Assists the compilation and analysis of completion reports & data for institutional trainings, compulsory e-learnings, training sessions, participants, and waiting lists.
• Files training certificates (internal & external trainings) in personal files
• Support the management of offline performance review; liaise with concerned line managers for the annual launch of forms, follow-up and collection of reviewed & signed off forms, uploading of forms and overall ratings in systems and documentation.
• Assists the organization and provision of institutional training at the sub-structures.

Compensation and benefits

• Supports the preparation and distribution of letters for regular staff salary increases and ensure the proper filing of same; participates in preparation of files for mass uploads
• Assists in compilation of data collected by HR Surveys
• When requested, provides administrative support for payroll and absence management processes

HRIS & SharePoint

• As requested, assist in the implementation of HR processes and data extraction/organization from HR information systems
• Assist in managing and updating of various tools and dashboards in SharePoint
• In consultation with HRM, and the IM relay for HR, updates and uploads necessary HR documents in TeamSpace for reference and collaborative use of the HR team
• Prepares and duplicate HR Forms as necessary
• Contributes to, and participates in, preparing HR statistical data

ADDITIONAL DUTIES

• Follows up on all work-related messages and correspondence with the relevant contacts and departments
• Is aware of the delegation’s objectives and has a good knowledge of the Movement and other contacts relevant to the position
• Collects and shares information so as to improve the ICRC’s understanding of the environment and humanitarian trends and responses
• Represents the ICRC in an appropriate way during activities, in meetings and in the field, and avoids any activity that may reflect negatively on the ICRC’s image
• Takes responsibility for their own professional learning and development

• Degree/Diploma in Human Resource Management/ Management.
• 2 years’ work experience in a similar field.
• Very good computer skills and HRIS  Databases.